Career Opportunities

NOW HIRING

Executive / Fiscal Assistant

TO APPLY:

A cover letter and resume must be submitted to Cynthia N. Garcia, Benton-Franklin Workforce Development Council,

ExecutiveDirector. Submissions should be made via e-mail at admin@bf-wdc.org.

All cover letters and resumes must be received on or before October 15th, 2026, at 4 PM Pacific Standard Time.

Position Title: Executive/ Fiscal Assistant

Reports to: Executive Director and Fiscal Director

Type of Position: Full-Time non-exempt

Pay Range: $29 - $36/Hour

Benefits: Full package provided/available

Schedule: 4-10s work week: Monday - Thursday (in-office)

POSITION OVERVIEW

The Executive/Fiscal Assistant provides high-level administrative, operational, and fiscal support to the Benton-Franklin Workforce Development Council (BFWDC) and its executive leadership. This position plays a key role in ensuring the efficient operation of the organization through executive support, fiscal processing, board administration, records management, office coordination, and technology oversight.

Working across multiple functional areas, the Executive/Fiscal Assistant facilitates communication, maintains accurate records and documentation, supports fiscal and administrative processes, and helps ensure compliance with organizational policies and applicable requirements. The position serves as a liaison between executive leadership, fiscal operations, the Board of Directors, and external partners, contributing to the overall effectiveness of BFWDC.

This position promotes continuous improvement by identifying opportunities to strengthen office operations and implementing solutions directly or in collaboration with others.

ABOUT THE BENTON-FRANKLIN WORKFORCE DEVELOPMENT COUNCIL- BFWDC is a regional leader in workforce development, dedicated to connecting job seekers with training and employment opportunities while supporting local businesses and economic growth in Benton and Franklin counties.

ESSENTIAL FUNCTIONS

Executive Leadership Support

· Direct support for BFWDC’s Executive Director and senior leadership team, including meeting and conference scheduling, travel arrangements, correspondence, expense reports, and meeting organization.

Fiscal Support and Records Management

· Assist with semi-monthly payroll, complete worksheets and review reports for accuracy.

· Support accounts payable; receive invoices, code for appropriate account/project, assist with data entry and review. Reconcile credit card statements.

· Process and reconcile travel requests and related documentation.

· Receive, scan, organize, and maintain fiscal and financial records.

· Perform various accounting duties as assigned to support the team in accordance with internal controls, procedures, and policies of the fiscal department

· Provide administrative support to the Fiscal Director and assist with special projects as assigned.

Board of Directors and Committee Support

· Provide administrative support to the Board of Directors, Executive Committee, and Elected Board of County Commissioners (EBOCC).

· Coordinate board and committee meetings, schedules, communications, agendas, meeting materials, and minutes.

· Support board member appointments, reappointments, recertification activities, and bylaw revisions.

· Administer the Board Portal, including member access, document management, technical support, and training.

· Coordinate biennial board retreats, including logistics, travel, registrations, and expense reporting.

· Maintain confidentiality in all matters related to board governance and organizational leadership.

Administrative, Office, and Technology Operations

· Serve as the primary point of contact for office operations and administrative services.

· Maintain website content, including staff updates, employment opportunities, procurement notices, board information, and organizational policies.

· Manage office inventory, supplies, equipment, and procurement activities.

· Answer and route incoming calls and distribute daily mail.

· Act as facilities liaison with landlord for office maintenance and repairs.

· Support contract routing, document processing, and administrative workflows.

· Coordinate conference registrations, travel arrangements, and logistics for staff.

· Coordinate technology setup and takedown and support for staff during meetings, trainings, and events.

· Serve as liaison with external IT providers for onboarding, offboarding, and technical support.

· Support daily operation of office technology, including copiers, boardroom equipment, and broadband services.

· Maintain organizational records in accordance with retention and document destruction policies.

· Recommend process improvements.

· Perform other related duties as assigned.

TRANSFERABLE SKILLS

· Demonstrable organizational skills, attention to detail, and time-management skills.

· Ability to prepare and accurately document meeting minutes and official records.

· Effective written, verbal, and interpersonal communication skills.

· Ability to work collaboratively with colleagues and partners from diverse backgrounds and experiences.

· Ability to work independently while managing multiple priorities and deadlines.

· Highly motivated and actively contributes in an inclusive, collaborative environment that engages and challenges fellow BFWDC team members in meeting organizational and professional goals.

· Skilled in planning and prioritizing work effectively, working independently and with minimal supervision.

EDUCATION, CREDENTIALS, AND TRAINING REQUIREMENTS

· Five (5) years of administrative, fiscal, bookkeeping, nonprofit operations, or related experience.

· Knowledge of payroll, accounts payable, accounts receivable, purchasing, and financial recordkeeping practices.

· Proficiency with Microsoft Office Suite, Windows-based applications, and standard office technology.

· Ability to learn and utilize organizational software systems and databases.

· Basic technology troubleshooting skills and experience coordinating with IT support providers.

· Knowledge of workforce development programs and systems is preferred.

WORK ENVIRONMENT

Work is primarily performed at the BFWDC office in Kennewick, Washington, with occasional travel throughout Benton and Franklin counties. BFWDC operates Monday through Thursday, 8:00 a.m. to 5:00 p.m. Staff generally work four 10-hour days, with flexibility to adjust schedules as operational needs require. Occasional evening or off-site work may be necessary.

Disclaimer: This job description is intended to describe the general nature and level of work performed by the employee assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. BFWDC reserves the right to modify or assign other duties as needed to meet organizational needs.

TO BE CONSIDERED

A cover letter and resume must be submitted to Cynthia N. Garcia, Benton-Franklin Workforce Development Council, Executive Director. Submissions should be made via e-mail at admin@bf-wdc.org. All cover letters and resumes must be received on or before October 15th, 2026, at 4 PM Pacific Standard Time.

Equal Opportunity

Benton-Franklin Workforce Development Council is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. WA Relay Service: 711